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  • Writer's pictureKimberly Jacoby

Essential Questions to Ask When Interviewing a Destination Wedding Planner

destination wedding couple on a white sand beach
Questions to Ask a Destination Wedding Planner

Planning a destination wedding can be both exciting and overwhelming all at once. To ensure that your special day goes off without a hitch, it's crucial to find a skilled and experienced destination wedding planner who understands your vision and can handle the unique challenges of organizing your dream wedding in a far off destination.

When interviewing potential destination wedding planners, there are several key questions to ask depending on what is important to you both:

  1. How many destination weddings have you actually planned?

  2. How many weddings do you typically plan per year?

  3. How long have you been planning destination weddings?

  4. Have you personally visited any of the destinations we are planning for?

  5. How many resorts have you personally visited?

  6. Are you an actual travel agent, a wedding planner, or can you do both?

  7. Is anyone on your team a certified wedding planner if we need one?

  8. Do you only recommend certain resort brands? Or are all options on the table?

  9. Do you have relationships with the resort's wedding department or management in case we encounter any issues?

  10. Is destination wedding planning or travel your full-time job, or do you have another profession?

  11. Do you offer 24/7 availability while traveling and what are your normal working hours?

  12. If you fall ill, do you have a team or someone that can assist?

  13. How easy will it be to get in touch with you throughout the planning process and what are your hours?

  14. How familiar are you with the legal requirements and marriage laws in our chosen destination?

  15. How familiar are you with (multicultural, multi-faith, religious, LGBTQ+, etc) ceremonies?

  16. Do you work with a tour operator or wholesaler when securing a room block, or do you go directly to the resort for rates? and Why?

  17. Can you explain the benefits of a contracted room block vs a flexible group and how do you know which is right for my group?

  18. Will you assist with both the travel arrangements and the various components of the wedding itself? If not, who should I go to if I have a question?

  19. Will you be able to help me with budgeting, wedding colors, and wedding questions?

  20. Can you provide recommendations for outside vendors and services in the destination area?

  21. Do you offer a wedding website, or will I need to create my own? What about a way to track RSVP's?

  22. How and when will my guests receive their final documents?

  23. Do you provide anything additional to my guests besides hotel confirmations?

  24. Does your agency book flights, and why or why not?

  25. Do you include transportation services in the rates, and is this transportation shared with other members of the public or private?

  26. Do you offer travel insurance for our guests?

  27. Do you offer payment plans for our guests?

  28. Do you have an easy way for guests to make their payments?

  29. Do you offer any special perks above and beyond what the resort already provides?

  30. Do you charge additional fees to help us plan our honeymoon or a pre-wedding site visit?

  31. What is your approach to handling unexpected challenges or issues that may arise during the planning process?

  32. Do you offer any additional services, such as organizing pre-wedding events or activities for guests or onsite wedding management?

  33. Who will assist us during the actual wedding planning process?

  34. Do you charge a fee, and if not, why not?

  35. What is your fee structure and what is included in your services?

  36. How are you different from other Destination Wedding Planners?

  37. Can you provide references or testimonials from previous clients who have had a destination wedding through you?

These questions will help you gauge the expertise, professionalism, and level of service offered by potential destination wedding planners. Remember to take notes during your interview to compare and evaluate each planner's responses afterward.

Besides the travel planning, it's worth asking if the person has experience in both destination weddings and traditional wedding planning if that is what you need. While some planners specialize solely in destination weddings, others may offer a broader range of services. Understanding their background and expertise will help you make an informed decision.

Planning a destination wedding should be an enjoyable experience, and finding the right destination wedding planner can make all the difference. By asking these key questions, you'll be well on your way to selecting the perfect professional to bring your dream wedding to life.

Ready to start your destination wedding planning journey with a skilled professional? Don't hesitate to get in touch with us! We're here to provide you with expert guidance, every step of the way. Let's turn your dream wedding into reality. Contact us today at


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