Destination Wedding Agreement
Couple & No Guests
This letter follows my phone meeting during which we discussed your destination wedding and our professional role in helping you plan it. It is our understanding that, you will retain Romantics Travel as your Destination Wedding Travel Specialist for your wedding.
Due to our exclusivity, availability, and the amount of personalization each trip requires, Romantics Travel only takes on a limited number of couples for destination wedding planning. Our recommendations are based on years of personal experience and professional expertise. All we ask is that you have a mutual level of commitment to us that we have for you. Saving time and stress is just one of the many reasons you have chosen to consult with a professional Destination Wedding and Honeymoon Travel Specialist.
We require a $500.00 Professional Fee on all Destination Weddings that involve only the couple.
Should you later decide to add guests, this fee will increase to $250.00, and will include group perks, as well as a custom wedding website.
Description of Services:
As Destination Wedding Travel Specialists, our role includes:
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24/7 assistance while traveling.
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Assistance in the choice of destination/resort/venue. Romantics Travel will research and present up to 3 resorts and their wedding package inclusions based on our initial discussion and our expertise. Additional resorts, over the intial three, will incur a $50.00 service fee each.
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Securement of the wedding date, specific location within the resort
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Advice on legal destination marriage /or symbolic/vow renewal requirements, passport/visa requirements, and travel insurance.
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Guidance through the wedding process and role as your liaison with onsite wedding coordinators and resort staff
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Arrangement of all travel plans: round-trip air, hotel accommodations, transfers to and from airport/hotel, travel insurance, optional excursions, and payment plans for the wedding couple.
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Wedding registry setup. *Available upon request
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Coordination of honeymoon plans
Conditions:
Romantics Travel is a travel agency and not a wedding coordinator. You will make the actual selections of wedding components with the onsite wedding coordinator or hired local coordinator. We will however, assist you with the options and contracts, and act as your liaison with the wedding coordinator, resort staff, and personnel. Please note that it is common practice that many resort wedding coordinators will not actually begin working with the wedding party until about 30 or 60 days before the wedding date.
Romantics Travel will make every reasonable effort to communicate with the bride and groom provided phone numbers, mailing addresses and electronic communication means are kept current.
You will make payments directly to Romantics Travel. If litigation occurs, it occurs in the jurisdiction where our office is located and the winning party will be reimbursed for attorney and legal fees and court costs.
It is your responsibility to notify Romantics Travel of any changes in a timely manner. We shall not be held liable for any changes made by you that are not communicated to us. It is also the responsibility of the bride/groom to complete all necessary paperwork and provide payment means in a timely manner.
We will use our professional judgment when taking action in regard to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations and/or your wishes. We will work with you and the resort wedding coordinator as needed.
Term /Termination:
This agreement will terminate automatically upon completion of the services required by this letter of agreement.
Changes/Cancellations:
Any changes made to this letter of agreement must be made in writing and signed by all parties. You may cancel this agreement, in writing, for any reason. If the wedding/travel is canceled, an additional $250 cancellation fee will be charged on top of any current supplier cancellation fees. All tour operator, hotel, and air contract cancellation policies, and penalties will still apply.
This service agreement only applies to destination wedding and travel planning provided by Romantics Travel. This agreement does not represent resort, airlines and other wedding vendor’s services.
We look forward to working with you to make your destination wedding the most enjoyable and memorable experience.
Sincerely,
Kimberly & Jeff Jacoby